Auxiliary - Position - Central Office - Administrative Assistant
Position Title: District Secretary
Location: Pawnee Independent School District (PK-8)
Salary Range: (salary to commensurate experience)
Length of Work Year: 226 days
Pawnee ISD is a small rural district serving PK-8 with an overall district enrollment of approximately 350 students on three campuses. Work under minimum supervision to ensure the efficient operation of the district office and provide clerical services to the leadership team, teachers and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.
High School Diploma or GED
Associates or Bachelor’s degree from accredited university preferred
Preferred Knowledge and Skills
Knowledge of school district organization, operations, and administrative policies
Extensive understanding of TXEIS, PEIMS, Outlook. Microsoft Word and Excel,
Ability to read and comprehend instructions, short correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
Additional duties and accept other responsibilities as may be assigned.
Assist with Human Resource department
3 years or more advanced secretarial experience with extensive contact with people
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
Collect daily student attendance documentation for PEIMS reporting
Record minutes of executive staff and board meetings as required.
Prepare all correspondence, memoranda, and reports for superintendent.
Comply with policies established by federal and state laws and regulations, and local board policy
Assist in retrieving documents for monthly accounts payable and yearly financial audit
Reception and Phones:
Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
Schedule appointments and maintain superintendent and district calendar.
Assign work to executive office clerical staff and oversee completion.
Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
Compile, maintain, and file all reports, records, and other documents as required.
District Employees: Please see Michelle Hartmann
Outside Applicants: Please email (firstname.lastname@example.org), fax (361-456- 7388) or mail (PO Box 569 Pawnee, TX 78145) application and supporting documents to the attention to Superintendent, Michelle Hartmann
Application Deadline: Until Filled
*Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.
The district Title IX Coordinator is Michelle Hartmann, Superintendent PO Box 569 Pawnee TX 78145